Sales tell you how much came in. Profit & Loss tells you how much you keep. It takes each machine's revenue, subtracts product cost, payment fees and running expenses, and shows the net profit left at the end of the month.
A Profit & Loss statement (P&L) lists money in and money out over a period. Here the period is one month and the unit is one vending machine. Add up every machine and you get the profit for the whole fleet.
Everything customers paid at the machine during the month, taken straight from the sales records.
What's left after paying for the products themselves. It shows whether your pricing and product mix work.
What you actually keep after payment fees, site rental, electricity, labour, SIM data and management fees.
This is the structure every machine's P&L follows. Hover over a line to see what it means and where the number comes from.
Total selling price of every transaction on the machine in the selected month.
What the stock cost you, using each product's cost price. Machines that track a cost percentage use that percentage of the selling price instead.
Revenue minus COGS. Gross margin is gross profit as a percentage of revenue.
The merchant discount rate charged on cashless payments, taken as a percentage of gross profit. The default is 2%.
Rental, electricity, labour, SIM data and any custom costs you add. You enter them per machine, per month.
Gross profit minus the MDR fee and operating costs.
Charged last, either as a fixed amount or as a percentage of revenue.
The bottom line. Net margin of 25% or more is rated Profit, 15% or more Good, 5% or more Marginal, and anything lower Loss.
Site deals aren't all the same, so each cost can be entered the way its contract is written.
Pay the location owner however you agreed.
For machines operated on your behalf.
Adjust the payment fee for each machine.
Electricity, labour, SIM data, plus any custom line items.
A simplified version of the same formula. Drag the sliders to see how each cost changes the bottom line.
Revenue, gross profit and net profit for all your machines at once, with KPI cards and a margin badge on every machine.
Switch between months or view a full year to see which machines are improving and which are slipping.
Enter rental, electricity, labour, SIM, management fee, MDR and custom costs for each machine and month. The P&L recalculates immediately.
Open any machine to see the sales behind its numbers and which products bring in the most profit.
Revenue and cost of goods come directly from your machines' sales records, so you don't need to enter them. You only enter the running costs.
That's how the payment fee is modelled in this report: it's deducted right after gross profit and before operating expenses. You can change the rate for each machine. The default is 2%.
Costs you haven't entered count as zero, except the MDR rate, which defaults to 2%. Net profit will look higher than it really is until you fill them in.
Open P&L from your Nu Vending account. The link loads the dashboard with only the machines your account can see.
Open your P&L dashboard from your Nu Vending account to see how every machine is really doing this month.
Review the formula